Office Manager, Toulouse

Overview Operations Manager— Keep Nio Robotics running, ready, and field-deployable

Nio Robotics is building

Aru , a general-purpose robot designed for demanding industrial tasks on steel infrastructure (de-coating, painting, welding prep, inspection, constrained-space interventions…). We’re growing fast, and we need someone to ensure the smooth administrative and logistical running of the company.

As

Office Manager , your core mission is simple:

keep things running .

You provide cross-functional support to the product, engineering, and leadership teams by handling the administrative, logistical, and organizational aspects of day-to-day life at Nio.

If you love being the person who seeks what’s missing before anyone asks, gets it organized, and drives it to completion, this role is for you.

Responsibilities

Provide

administrative and organizational

support to internal teams and leadership.

Manage

logistical processes

related to field missions, travel, equipment shipping, and events.

Ensure the

smooth running of the office

and coordinate external service providers.

What you’ll get at Nio

A key role at the center of the company: close collaboration with Product Managers, VPs, and field teams.

A mission-driven environment where operations directly impact product success.

Real autonomy and ownership, you’ll define and improve the operational playbook as we scale.

Administrative Support&Internal Coordination

Assist Product Managers and VPs with their operational and administrative needs.

Keep internal documentation up to date: inventories, contact lists, procedures, and access rights.

Manage shared collaboration tools (accounts, cloud access, messaging platforms, etc.).

Coordinate agendas and partner visits (on-site logistics, access management, scheduling).

Office&Facilities Management

Organize office layout and improvements: desks, rooms, storage, workshop areas.

Ensure compliance with safety standards across the premises (machinery, PPE, workspace organization).

Logistical Support for Events&Field Deployments

Prepare equipment shipments for client demos, trade shows, and field trials: customs paperwork, export requirements, packaging, insurance, lead times, and carriers…

Coordinate the preparation of required materials: consumables, PPE, tooling, and spare parts.

Oversee end-to-end logistics: from planning through shipment, to return and debrief.

Partner Ecosystem Interface

Handle mutual equipment shipments or loaned gear.

Facilitate access to shared resources and collaboration tools.

Maintain a clear and efficient operational interface between Nio Robotics and its partners.

Key Skills

Strong organizational skills: you build processes, track open items, and see tasks through to completion.

Proactive and self-driven: you anticipate needs and take initiative without waiting for detailed instructions.

Administrative rigor: you are comfortable managing documents, procedures, and inventories.

Strong interpersonal skills: you can work effectively with cross-functional teams, external providers, and partners.

Bonus Points

Experience in administrative management within a technical or industrial environment.

Familiarity with logistics constraints around sensitive equipment shipping (documentation, insurance, packaging).

Experience supporting cross-functional teams (product, engineering, leadership).

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